Licensing and Contracts Compliance Specialist

The Licensing and Contracts Compliance Specialist oversees compliance efforts including licensing and pre-qualification processes across the organization. This position will work closely with their team and plays a critical role in ensuring that the company operates within the boundaries of applicable licensing laws and regulations. They contribute to the company's reputation, legal compliance, and overall success. 

Who is GeoStabilization International®?

GeoStabilization International® (GSI) develops and installs innovative solutions that protect people and infrastructure from the dangers of geohazards. We specialize in emergency landslide repairs, rockfall mitigation, and grouting, using cutting edge design/build and design/build/warranty contracting. GeoStabilization International is the leading geohazard mitigation and bridge rehabilitation firm operating throughout the United States, Canada, and Australasia. Our expertise, proprietary tools, and worldwide partnerships allow us to repair virtually any slope stability or foundation problem in any geologic setting.

GSI offers a hybrid corporate work environment (3 days in-office, 2 days remote), along with a flexible time-off schedule, medical and dental benefits, and a yearly bonus. 

• Process all incoming Contract request and track them in Smartsheet.
• Evaluate and process change orders, ensure proper documentation, and communicate changes to relevant stakeholders.
• Address and resolve contract-related disputes, working closely with project managers, legal counsel, and other stakeholders to find equitable solutions.
• Maintain open and clear communication with internal teams, clients, subcontractors, and vendors to ensure everyone is aware of contractual obligations and expectations.
• Maintain accurate records of all licenses, permits, certifications and organized contract files, including correspondence, changes, and other relevant documentation.
• Collaborate with finance and project management teams to ensure that contracts align with project budgets.
• Maintain an organized system for tracking all required licenses, permits, and certifications relevant to construction activities.
• Ensure that all licenses are up-to-date, valid, and properly renewed as needed, ensuring that renewals are completed before expiration dates.
• Monitor changes in licensing requirements and update internal processes accordingly.
• Facilitate the process of obtaining new licenses and permits required for construction projects.
• Coordinate with relevant regulatory agencies to ensure timely submission of license applications.
• Organize and store documentation in compliance with record-keeping requirements.
• Ensure that all necessary documentation is readily available for audits or inquiries.
• Raise awareness among the team about the importance of adhering to licensing laws and regulations.
• Oversee the entire DOT pre-qualification process, and ensure that all requirements are met according to DOT guidelines.

Qualifications

• Ambitious self-starter
• Comprehensive knowledge of Microsoft Office
• Ability to read, write, speak, and type English effectively.
• Ability to have effective time management.
• Intermediate Excel skills.
• Proven experience with contracts and licensing.
• Must have an adequate ability to apply training received by understanding the focus and general direction of the Compliance & Ethics Department and to utilize the training.
• Excellent customer service.
• High school diploma or equivalent

Salary Range: $68,000 - $85,000

GeoStabilization International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.